Present: Baird B., Ken M., Dave C., Elaine W., Roy B.
Meeting opened as Ken lit the Chalice and shared a reading on peace for the Ingathering.
Ken suggested the board do a check in around the table before beginning the meeting. Baird spoke about the peace demonstrations he has been part of, and his awareness of the deep divisions around this debate. Dave mentioned his wish that we had a minister at a time like this when there is so much stress about world events. Elaine said she realized how much people on the board were doing, and she appreciated it. Roy brought up how much better he thinks the congregation is doing this year compared to last year. Ken mentioned his ambivalence about the war. Regarding the board, he feels although this board has perhaps taken on a bit less than some past boards, it has accomplished what it set out to do. There was discussion of how a few people do most of the work at the church, and that ways to change this pattern would be a later agenda item.
There will be 3 more board meetings this year, (not counting a “ceremonial” one in July). Elaine was asked to assign board members to Executive Committee Meetings and to assign Ingathering hosts. (Note: Please see end of notes for assignments)
Next board meetings times are: 4/23, 5/28, 6/25 and 7/23
Next Executive meeting times are: 4/20, 5/25, and 6/22
April meeting will cover: Terms of individual Board Members, What will be happening in August, Timing of the Capital Campaign; Report from Peggy and Craig; Discussion on safe depository place for papers
May board meeting will include planning the June 29 congregational meeting, and hearing a report from the nominating committee
The nominating committee needs to be activated in time to report to the board May 28th. Elaine will reach Gail about this.
The June Board meeting will look at August activities which may include Bldg. Committee. Roy brought up the idea of summer board meetings. We will suggest next board begin their year in August, not September.
Ken will continue as a non voting advisor to the next board.
The corrected notes from last board meeting were approved as emailed to board members.
Repository for papers: With the property closing, we will have papers which need to kept safely; Ken suggested a small fireproof file case that should be kept by an officer of the church. Dave will purchase a small safe/file with office supply budget.
Discussion of the question of getting more members involved to do the church’s work. Could we create a procedure that the membership committee gives a list of names to committee chairs in the fall when the committees are forming so committee chairs can reach out to possible members? The suggestion that canvassers can ask people what committee they wish to be on. Canvassers will add their response to the yellow “comments” card.
Elaine volunteered to build a database of the information the canvassers will be bringing back on members’ interests. In past years this information did not always get cataloged and used.
New members should be recruited on to committees within 2 months of joining the church Baird said. He also mentioned that Heidi is back and wants to do something for Easter, Ken will call her about the 12th and about Easter.
Meeting adjourned at 8:55
Ingathering and Executive Committee Meeting Assignments follow:
NOTE: PLEASE LOOK AT FIRST PAGE ABOVE TO SEE AGENDA ITEMS WHICH SHOULD BE ADDRESSED AT THESE MEETINGS
4/20 Baird, Dave & Ken (if Easter doesn’t work, please reach each other to reschedule
5/25 Al, Roy & Ken (if Memorial Day weekend doesn’t work, etc...)
6/22 Gail, Elaine & Ken
April 23, Al
May 25 Baird
June 25 Roy
July 23, Ken (ceremonial meeting)