UUCWI Board Meeting
April 12, 2004 at Trinity
Revised Minutes

Roy opened the meeting by lighting the chalice and offering a reading.

The agenda and previous minutes were approved

The minister’s report was emailed to the Board. Kit has participated in an upsurge of same-sex marriage activity, including a march by Seattle clergy at the County Courthouse. She has visited congregation members and friends who have had surgery or are in fragile health. She led a Lay Leader training session on Saturday. She has also been busy with District activities. Kit will contact Keith Kron regarding an Oct 9 presentation as a prelude to Welcome Congregation issues. Al will reserve Trinity or another venue for the event. [Note: Kit reports that there will be no speaker fee associated with this; it is a perquisite of our Fair Share contributions to the UUA and PNWD.] Kit hopes that this can be a joint meeting with the Vashon Congregation.

Roy presented a Treasurer’s report: The bottom line is that our deficit for the year should be about $2000 less than anticipated. Income from Karin Blaine’s concert was about $300. We still have the rummage sale and Chaminade recital as fundraisers this year. Roy will publish a treasurer’s report in the May newsletter.

A question arose as to how to handle “thank yous”. The Board decided that the Board Secretary (Baird) should initiate all thank yous, and may request that the Church Coordinator type them and handle mailing. We owe a thank you to John A. for his efforts and contributions toward creating our brochure, to Karin and Siri for the fund raising-concert, and we would like to send a letter of congratulations to Woodinville on the dedication of their new building. [Note: On 4/22 Mavis sent these.]

Chaplain’s report: Al will be moving to Anacortes in about a month. He will continue to participate on the Building Committee, but will be moving out of the area next year and the Board (together with the Committee on Ministry and the Caring Connections Committee) should reevaluate our relationship with and need for a chaplain, given Kit’s presence. Nan Geer is confirmed to do the Mission/Vision Workshop on September 18. Al will try to reserve Trinity or find an alternate location. We will need to solicit 80% participation by our membership in that workshop.

President’s Report: Having received only positive feedback regarding Kit’s ministry, the Board asked Kit to return next year. Both Kit and Dave will review her contract for any changes that need to be made. The district has not raised rates very much this year. Kit is willing to do additional preaching, but any dates should be decided by the Worship Committee and Kit would be paid as a regular visiting UU minister at the regular PNWD rate. Kit would prefer that her pay be evenly distributed over 12 months. Also note that she needs July off.

Dave will develop a draft ’04-’05 budget for presentation to the congregation at the May 16 mtg. Hopefully there will be a preliminary Canvass report by the end of April. Al noted that all information to be voted on needs to be distributed to the congregation two weeks before the Congregational meeting. This includes the site plan as well as items already mentioned. The Board will hold a special budget meeting April 26 at 8:30 am to finalize the draft budget. Dave would like to see funds available for those willing to attend PNWD workshops.

Worship Committee: The committee has found speakers for almost all the Sundays in July and August. The services will all be at 10:00 am at the property. Roy noted that the Building Committee will make an effort to have the property configured to accommodate this.

Committee on Ministry: Sally attended a PNWD workshop.

Music: Choir is a great success and is well-received by the congregation. Linda is trying to be economical in use of funds –- she will try to use congregational talent more so as to reduce the cost of special musicians.

Nominating Committee: Board nominations for next year: Dave C. (Pres), Baird B. (Secy), Roy B. (Treas), Paula K., Marjorie L., Kent V., Ron V. Next year’s nominating committee: Peggy B., Toyan C., Ken M. It was suggested that we have an installation event to recognize the new Board. (Note: with the two new board members being working folk, it may be difficult to find a good time for board meetings. Fri and Sat are not good times. A Monday evening might work, pending checking with Kent and Ron.)

CRE: The committee still wants to do a ropes course and would like to see participation by a few Board members or other adults in the congregation. This is a team building activity. Cost is $45 per adult or $20 per youth. The CRE committee would like to have the church subsidize the cost of the youth fees. They are hoping to schedule this on May 22. A few Board members indicated willingness to participate. The Board encouraged a go-ahead of the event.

Capital Campaign: The Capital Campaign Committee will need a budget next year. How much?

Canvass: The Canvass Dinner was great fun with 49 attendees. Baird suggests that in future we should avoid Easter weekend and he would like to see a coordinator for the event other than himself. Personal phone invitations are appreciated and effective.

Policy on Contracting and Staffing: Roy will email out a revised statement for feedback. Roy suggested a 5% increase for “salaried” people.

Delegates to GA: How many may we have? [Mavis checked: we are allowed two delegates. Delegate credential cards should be mailed to us in early May. Delegates do not declare delegate status when registering –- they just bring the credential cards with them, apparently. Also note: we are currently certified at 52 members.] Al moved to appoint Gail and John A. as our delegates. Unanimous approval. [John will serve; Gail won’t be attending.]

Pending tasks: Craig Sobottka is working on a policy to protect children. Al will work on the Mission/Vision/Covenant workshop (which is an important precursor to the Capital Campaign). The Building Committee is having several meetings to present the site plan and solicit input. The Capital Campaign will present a report next month with their milestones –- they expect to have a kickoff in late September.

Next Board mtg: April 26, 8:30 for budget discussion
May 10, 8:30 am for regular monthly Board mtg
May 16, Congregational Mtg.