Present: Baird B., Dave C., Al G.l, Elaine W., Ken M.
Meeting started with planning for the June 29th congregational meeting. It will not be held on the land, but will include the election of next year’s church officers, and reports from the CRE, Building, and Ministerial Search Committees. Next year’s budget will also be approved at that meeting.
At the June 25th meeting, more planning can be done about the July 23rd “ceremonial board meeting” where the old board and the new board will meet. We will also invite the Capital fund drive committee and someone from the Building Committee. The vision of the Building Committee will be particularly important in order to generate the fund raising numbers to be used in our Capital Campaign.
There was discussion of the fact that the Building committee will need input from the county in order to create this report. The board members all agreed we do need to get a good plan for the building soon.
The report from the Nominating Committee concerning the slate of board officers for next year was read. The slate up for election will include Dave C. as nominee for board president, and Roy B. for Treasurer. Elaine announced that, due to time constraints, she would not be able to serve as Secretary next year, but Al and Baird are willing to remain on the board. Wendy will be reached to ask the Nominating Committee to re-convene to decide what to do about the Board Secretary position.
Ken suggested that the board could use a parliamentarian, some board member familiar with bylaws, board policies and procedures, and Roberts rules of order. It would also be good to have a member of the board be willing to handle personnel/staff issues, working with the bookkeeper on payroll forms, etc. This may be especially useful if we hire a part time minister. We will put further discussion of this idea on the agenda for the 6/25 meeting.
Dave reported that the Ministerial Search committee is looking at 3 possibilities. The committee wants to have a candidating weekend in September.
The board returned to the issue of the spending ceiling applied to the Social Action Committee. A motion was made to remove the current committee expenditure ceiling and allow the committee to spend their allotted funds without Board approval. Discussion on this motion was tabled until next board meeting.
Next year’s budget will be created when Ken can look over a spreadsheet of this year’s budgeted items vs. this year’s actual expenditures. All will ask Sarah for a projected year end income statement which will give Ken the figures he will need to put together next year’s budget. When that is done, he will email it to board members.
Baird presented the canvass report:
| Year | 2001-02 | 2002-03 | This year |
|---|---|---|---|
| Pledge Amt.: | $34,195 | $24,859 | $30,400 |
Dave would like to see the budget simplified for next year. It was mentioned that if we did that, we would need to continue with a system that would allow us to keep tabs on expenditures. This led to a discussion of a bookkeeping audit of the church. Sarah believes we should get a professional audit, who knows Quick Books. Ken will se if Brenda Cole could help with that. Al will check on the board directive given to us by the assessment team to see if it is relevant to this issue.
Dave gave the treasurer’s report. We are still in the black, due mainly to the fact that we have not use the funds set aside to hire a minister. He showed us the new depository box for keeping church records safe which he had purchased, and the files made up to be used for church papers. Al suggested that next year’s board members be given a packet which includes the new bylaws. Dave said he will plan on attending a board president’s conference in E. Shore.
Brief discussion about where services can be held if we move back to morning services.
The Executive Committee meeting will be June 22 and Al, Dave and Ken will attend.
Past and present suggested Agenda items which have not yet been dealt with, which can be considered for the June 25th board meeting include:
Roy is to give the in-gathering on 6/25.