Present: Baird B., Al G., Ken M., Dave C., Roy B., Gail A., Elaine W.
Facilitator: Ken M.
Note Taker: Elaine W.
Meeting opened at 7:15 with the chalice lighting.
Ingatherings
Board members will take turns leading ingatherings for meetings:
9/25 will be Al,
10/23 Roy,
11/24 Elaine
12/22 Gail,
1/22 Baird,
2/26 Dave,
3/26 Ken, Al will take April’s meeting, Roy in May, and Elaine in June
The agenda was approved: with the addition of the treasurer’s report
Minutes were corrected to read Pastoral Services Committee, rather than Pastoral Search Committee.
Discussion on the La Connor Leadership Conference. It will focus on churches moving from family to pastoral congregations, and will be on 11/8 and 11/9. Brenda C. will be invited to go, and Ken M. and Dave C. will attend.
Minutes were approved as amended.
Baird reported that the membership committee has met and will update mailing list by removing names of people who are no longer attending or participating.
Gail reported that the pastoral services committee will be working on outreach. The first all-church potluck will be held on Nov. 2nd at her house. Saturday suppers will be discontinued.
Ken reported that the CRE committee is still trying to pull some members on board so they can begin looking for a CRE coordinator.
Roy reported that the building committee had made a handshake agreement on the additional land near our property, and a formal offer is in the works. The committee should have a report by the October congregational meeting if it is held late in the month.
Baird reported Canvas/Membership committee. We now have 32 member pledging units, and 8 non members, 50 members, and 11 friends, for a total of 61 people involved in pledging.
Discussion on the Ministerial Search Committee. Although the PNWD suggests not starting a until March, we will probably wish to gear up in the fall. Several people are interested in chairing this committee. We will have a board recommendation for a chair by our October congregational meeting.
Committee Assignments/ Board Contact persons:
Membership/BairdThe committee contact person does not need to attend the meetings, just make contact with the committee chair, get minutes, report to the board. We need to let each committee chair know that they should submit a monthly report for the newsletter.
The next Congregational Meeting was set for Oct. 27
Discussion: Ken and Mavis and Sandy will put together a master calendar, which will include committee meeting times, and choir practice and performance times. The Political Discussion group, which may move to Sundays before services when the choir is not practicing, should also be on the master calendar.
Ken and Elaine should be given meeting times of all the committees by their board contact person.
The calendar was approved.
Executive Committee meetings will be held the Sunday before board meetings, at 2pm.
Assignments:
(Note: Ken will attend all, the other 2 members are listed below:)
9/22: Dave and Elaine
10/20: Roy and Al
11/17 Gail and Baird
12/15 Gail and Baird
1/19 Al and Dave
2/23 Roy, and Elaine
Will be 10/5 from 9 to 3 at Gail's house. It will be a potluck, please contact Gail on what to bring.
This Year’s Salmon Bake will be on the property, and will be a potluck after the service on 9/14 at 4 pm. Full details will be in the newsletter, it will cost $5 per person. Board members are asked to bring card tables. The Building Committee will set things up and light fire, etc. and clean up.
Baird began a discussion about when to drop people from the roster. It is a difficult decision when it concerns people who have not satisfied their pledges. There should be some contact by people who wish to remain as members when pledges are unmet, but some make that contact and others don't.
Al added that to be on the roster people must have a current pledge.
As of July we are over $2,000 ahead. The assets of $96,000 include the land. ($20,000 additionally will change to being a property asset after our offer goes through.) However, we‚re in good shape now.
Discussion followed as to whether some of the budget should be published in the newsletter, or whether its better to assure church members and friends it is available and can be looked over by anyone interested. Dave will write up something which might work well for the newsletter, and run it by the board at our next meeting.
He also reported Sarah our bookkeeper is having trouble with Washington Mutual. They have not kept signature cards on file as to who is authorized to sign checks. She was authorized to look into some other banks, and has checked out Pacific Northwest Bank which she feels would be better. Dave asked the board to authorize the switch. The board gave approval to switch banks. Dave then asked the board to approve a resolution that would allow the church bookkeeper or the treasurer, or the board president to take responsibility for all bank transactions. It was read aloud, and accepted by the board unanimously.
Meeting adjourned at 9 10 PM.