West Beach Road Association

Minutes of Mid-year Meeting
April 29, 2006

Call to Order.

The Mid-year Meeting of the West Beach Road Association (WBRA) was held on April 29, 2006 at Whidbey General Hospital (Room "B"), Coupeville, Washington. The meeting was called to order by President Rudy Deck at 12:05 p.m.

The following WBRA members were present:

  • Rudy Deck
  • Anita Dragoo
  • Doug Dragoo
  • Margaret Elphick
  • Loretta Hamburg
  • Bill Hamburg
  • Miles Hamburg
  • Jim Patton
  • Wendy Patton
  • Kathy Steckman
  • Dave Steckman
  • Shelli Trumbell
  • Lorraine Van Zytveld
  • Bill Van Zytveld
Written Proxies were given by the following WBRA members:
  • Barbara & Jim Alley - (Van Zytveld)
  • Belinda & Bill Hawkins (Patton)
  • Kaaren & Jim McElroy (Deck)
  • Jenny & Mike Nunn (Elphick)
  • Gabrielle & Bill Thurman (Deck)

Quorum Count

A quorum of the WBRA members was either present or represented by written Proxy to allow for voting on any motions made during this meeting.

Reading of the Minutes of the 2005 Mid-year Meeting

A motion to waive the reading of the minutes was made by Jim Patton. The motion was seconded by Bill Van Zytveld and approved unanimously.

President's Report (Rudy Deck)

The president advised the members that due to the sale of his property, John Williams resigned his elected position as Vice President and his position as Road Manager. At the last Board of Directors meeting, the president proposed and the Board approved appointing Bill Thurman to serve as the Vice President until the next election (2007) and Jim McElroy to serve as Road Manager.

The president proposed a change to the CCRs regarding the current notification of meetings process (Article 4, Section 5 and Article 6, Section 4) to include email notification and to delete references to telegraphs. Bill Van Zytveld made a motion to amend the CCRs as requested. The motion was seconded by Bill Hamburg and approved unanimously.

Treasurer's Report (Wendy Patton)

The treasurer provided copies of the Financial Statements for Fiscal Year 2005 and the projected budget for 2006 (attached to file copy). The ending balances are as follows: Water System ($2070.54); Road Savings ($5141.31); General Checking ($3504.34); Savings Account ($1837.71). With the approval of the Board, the treasurer placed $7500 of funds in a twelve-month CD with a 4+% interest rate.

Three of the homeowners on American Way graciously contributed $100. each to road fund during 2005. At this date, one WBRA member has not paid the dues ($50.) or road assessment ($250.) for 2005. Doug Dragoo made a motion to approve the treasurer's report. The motion was seconded by Margaret Elphick and approved unanimously.

The treasurer proposed a change in the wording of the CCRs (Article 3, Section 2 and Article 12, Section 1) to include assessments as well as dues for the purposes of determining fines and membership status related to delinquent payments. Rudy Deck made a motion to amend the CCRs as suggested with the change to take effect 90 days after the legal filing of the amended CCRs. The motion was seconded by Shelli Trumbull and approved unanimously.

Water Manager's Report (Jim Patton)

General Updates:
The water manager provided copies of the 2005 Water Quality Report prepared by King Water Company.

The system is scheduled to be flushed May 2nd/May 3rd.

The Department of Health five-year inspection should be conducted this year.

The water manager presented copies of the projected Water System Budget for 2006 along with the following charts detailing WBRA usage and costs (attached to copy file): Source Water Pumped vs. Residential Usage (1st qtr. '04-3rd qtr. '05); Water System Management & Maintenance Costs (2001-2005); Electric Power Cost (2000-2005); Water Fee Calculation.

The calculation for price per gallon should be reviewed at the mid-year meeting to accommodate for any increase in maintenance and/or management costs.

Maintenance Recommendation:
The rebedding of the two older Mac-Clean filters in 2005 resulted in a significant reduction of iron and manganese levels. More efficient operation of the pumps reduced electricity costs. The two newer Mac-Clean filters, which were installed in 1999 and 2000, are now due for rebedding. At the request of the Board, the two older filters were taken off line to test the efficiency of newer filters. The trial demonstrated a sharp decrease in efficiency. The water manager recommended rebedding the two newer filters with a projected cost of $1841. Doug Dragoo made a motion to proceed with rebedding the two newer filters. The motion was seconded by Bill Van Zytveld and approved unanimously.

Road Manager's Report:

Rudy Deck reported that some minor work to grade the gravel roads would be done this spring/summer.

The Wrays, homeowners on American Way, informed WBRA that they will not be contributing to the road fund in 2006.

Elections:

The members elected Bill Van Zytveld as Director (3-yr. term) and Shannon Buys to the Architectural Control Committee (3-yr. term).

New Business

The homeowners on American Way contacted the president and asked to be invited to WBRA meetings or included in some way in decisions that might affect them or the neighborhood in general. The CCRs limit attendance at WBRA meetings to members only. Rudy Deck suggested that members consider possible options and discuss the matter further at the mid-year meeting.

Lorraine Van Zytveld requested that the No Outlet sign that was taken down for landscaping purposes last year be replaced. Anita Dragoo suggested moving the sign's position for better visibility. Dave Steckman and Rudy Deck agreed to replace the sign.

Adjournment:

Rudy Deck made a motion to adjourn the meeting. The motion was seconded by Doug Dragoo and approved unanimously. The meeting was adjourned at 1:40 p.m.

Respectfully submitted by M.G. Elphick, Secretary