West Beach Road Association

Present:

Robert Elphick, Bill & Belinda Hawkins, Mike and Jenny Nunn; Rudy Deck, Jim & Wendy Patton; Brad Trumbull, Bill and Lorraine VanZytveld, Anita Dragoo, Jim and Barbara Alley.

The meeting was called to order at 1:05 with the aforementioned present and voting proxies from the following members: James & Kaaren McElroy, Bill & Gabrielle Thurman, Shannon & Denise Buys, David & Kathy Steckman, and Bill, Loretta, and Miles Hamburg. A quorum of Members were represented.

A motion to waive the reading of the Minutes of the April 18, 2009 Annual Meeting and approve as submitted was made by Jim Patton, second by Mike Nun. Motion passed 14 - 0.

President's Report:

none

Treasurer's Report:

The Financial Report is attached as an addendum to the minutes. It was noted that, with but a few exceptions, all membership dues, water fees, and road/water assessments are current. A motion was made by Jim Patton and second by Antia Dragoo to contact a delinquent Member with a gentle reminder of monies still owed to the Association.

Motion passed 14 - 0. Bill Hawkins volunteered to make the contact as he had in the past.

In general, income is somewhat greater than anticipated because of some delinquent dues and assessments being paid this year. Expenditures are currently somewhat less than budgeted for to date. The Association's financial condition is stable.

Belinda Hawkins, with Jim Alley and Robert Elphick providing past water system expenditures data and technical support, will work to develop a separate accounting for:

1. approx past 2 years income/expenses from water usage/gallon fees used for routine, ongoing costs associated with normal delivery of water to the community. (The fixed and variable costs associated with this category will be looked at both as a single unit and as separate entities to see which provides the most meaningful data).
2. all income/expenses from quarterly water assessments (from all members) intended for water system capital expenditures.

Water Manager's Report:

Jim Alley reported that the water system has been operating normally the past year. No increase in the rate/gallon charge is recommended at this time. A foreseeable expense to the water system is the condition of the well pump which is 23 years old. This equipment has a life span of approximately 15 years. If the pump fails, a new pump will cost approximately $3,000.00.

In response to a Member's question about our possibly chlorinating the storage tank, Jim was advised by King Water Management that any chlorination, other than at the time of the annual tank cleanout, would be looked upon by the State as an indication of bacterial problems. Any routine tank chlorination would entail installing a very costly automatic chlorinator and frequent analytical testing. This is not recommended.

Chlorination would not necessarily improve our water quality. Robert Elphick volunteered to deliver a presentation to the Members (in early 2010?) on the nature of our water source, and the results of his efforts to improve water quality in his home system.

Jim Alley noted the quarterly cleaning of the reservoir tank occurred in September. He invites any Member interested in learning how to operate the pump house generator in case of a power failure to contact him for instructions.

Road Manager's Report:

At the present time, approximately $28,000 has been accumulated to repave the road. The Road Manager (Jim McElroy) will be requested to provide an updated repaving estimate(s) at the Annual Meeting.

Architectural Control Committee Report:

The Thurmans' request concerning an addition to their home has been approved by the ACC this Summer.

A motion was made by Robert Elphick and second by Bill Hawkins to approve changes proposed to our CC&Rs Article XVI "Architectural Control Committee (ACC) and Architectural Standards" (proposed changes were distributed to all Members and is attached) Motion approved 12 - 2.

The ACC has been charged with developing revised ACC "Procedures" as well as updating the "Construction Approval Form" to reflect the above revisions to the CC&Rs. This form should now also include a provision that any new construction shall comply with water line cross connection control criteria.

New Business:

Bill Hawkins reported that community (or individual) wind generated electricity systems are not feasible for the irregular winds that we experience in this area. Further, solar generated electricity systems are prohibitively expensive. It was also noted that there might be federal grants available for such projects some day, and the association should not totally dismiss acquiring some of these funds in the future to reduce energy cost for the association members.

A motion to adjourn was made by Mike Nunn, second by Bill Hawkins. Motion passed.

Respectfully submitted,

Rudy Deck, Acting Secretary